Audio Visual Equipment Rental
Audio Visual Equipment Rental
Audio visual equipment rental is a necessity for many companies who hold conferences or sales meetings in numerous and/or varied locations throughout the year. Audio visual equipment rental is a great alternative for small businesses that simply don’t have the budget to purchase all the equipment they need to make sales or marketing presentations. Another big plus is that most audio visual equipment rental companies constantly upgrade their equipment rental inventory. So as a small business you will still have the use of the very latest technology and AV equipment with the latest features too.
AV rental equipment includes a wide range of technology components that help make your event – be it a sales or marketing presentation, or an internal company meeting – a success. These days, it seems that there are new technology advances in the Audio Visual equipment area on a monthly basis. It’s critical that companies keep pace with the latest trends when making sales or marketing presentations. Using outdated, less than cutting edge equipment may indeed present the wrong kind of image to your client. Keep the following points in mind when considering buying AV equipment or audio visual equipment rental:
- The use of an audio visual equipment rental firm is an ideal way to ensure you are using the latest equipment for marketing, promotional and sales campaigns.
- Audio visual equipment rental companies tend to offer equipment that is not only cutting edge, but equipment that is well maintained,clean and tested for proper operation. Most also offer fast and efficient service, including delivery and set up at your meeting location. They will also train you and your staff how to properly operate the equipment as well. On top of this, you’ll find that most audio visual rental companies offer highly competitive rates.
- Be sure to consult with your staff ideas on exactly the type of AV equipment they need for the presentation. Then when you contact the audio visual equipment rental company you will able to discuss your exact needs and give the company to rent you the best possible equipment for the job at hand. Obviously you shouldn’t rent equipment you will not use but on the other hand, don’t go to the other extreme and not rent a piece of AV equipment that would really help in the presentation.
Audio Visual Equipment Categories
The audio visual equipment rental business is a lot more complicated these days. The days of a slide projector and an AV cart being all the AV equipment you need, are long gone.
Larger, established AV rental companies will have many components that you may not have thought of. The proper equipment can make a huge difference in how your clients or internal meeting attendees perceive you and your company. The following equipment may fall into this category:
- Touchscreen Monitors
- Video Kiosks
- LED Displays
- LCD Displays
- Plasma Displays
Of course, you have a choice when it comes to the type of displays and monitors that you will need for use at your event. Perhaps you may feel Plasma is overkill and that and LCD display would suit your needs. Or, maybe you want to go all out and won’t stop at anything but the best. By renting your AV equipment instead of buying it, you’ll be able to dazzle your client at a much more reasonable cost. Be sure that your audio visual rental company provides delivery for these larger items. Otherwise, you may need to rent a van in the city of your location to transport the AV equipment to your site.
Once you’ve decided on your display units, you’ll need to consider projectors and screens. You’ll need to choose:
- DLP Projectors
- LCD Projectors
- Fast Fold Screens
- Projection Screens
Choosing a projector is of key importance to ensure that you are producing images that are striking and have the most impact on your audience and put you and your company in the best possible light. DLP and LCD projectors are the most commonly used. You’ll find that LCD projectors are available with more options and wider range of specifications that DLP projectors. In most cases, an LCD projector will be sufficient. Don’t forget the screen when working with an audio visual equipment rental firm. Without a screen, you may end up having to show your presentation on a wall of some sort, which is one way to lose a whole lot of credibility with a client. Tripod and fast fold screens are the screens that are most commonly used for sales and marketing presentations.
Next, you’ll want to focus on your sound system. You’ll want to consider the following in this segment:
Audio Visual Equipment Rental Sound Systems
- Camcorders
- Speakers
- Microphones
- Mixers
While the visual part of the presentation is important, the audio portion is just as important, if not more so. You need to ensure you’ve got a high quality audio system in place, or all of your hard work in putting the presentation will be for naught. The audio equipment the audio visual equipment rental company provides must provide sound that is loud and clear. That means your microphones and speakers must be tested in the meeting room prior to your event. Mixers are essential to ensure a well balanced sound throughout your venue. Any sound issues should be called to the immediate attention of your audio visual equipment company. Remember that it may take some time for the audio visual equipment company to be able to respond to your location so be sure to allow enough time and test well in advance of the time of the actual presentation.
Don’t forget about the recording of your event – ensure that you choose a camcorder that will produce both high quality sound and video so you will be able to provide a DVD of the event at a later time, the sound should of high quality on the DVD. Consult with your AV equipment rental company agent to see if you’ll need booms, mic filters or perhaps external mics for the camera.
Finally, you don’t want to forget the miscellaneous equipment that you’ll need to ensure a smooth, well coordinated event. Your audio visual equipment rental company will have all of these items on hand:
AV Carts
Flip Charts
Other equipment that you may find necessary
Depending on your event, you may need a single, multi purpose AV cart, your may need several. Your agent will be able to guide you in this area as well. Check with your staff and presenters as to their needs when it comes to flip charts or other equipment they may need.
Choosing An Audio Visual Equipment Rental Company
To locate an audio visual equipment rental company, check with others in your company for recommendations. If you are holding an event in a city where your company has not done business before, do an Internet search for companies in the area where you are holding the event. Contact several and ask for references that you can call to discuss their satisfaction with the companies in question. Ask about things such as:
Equipment condition
Equipment selection
Equipment set up and instruction on use
Was the equipment set up on time
Price
Was a technician available to be on site during their event?
How were any problems resolved
Would the person use the company again?
As discussed earlier, audio visual equipment rental really is the best solution for most companies when they are taking their sales, marketing or promotional message into the field. Having that perfect piece of AV equipment can make all the difference when it comes to pitching a product or proposal and putting your company in the brightest of spotlights and that’s where a good audio visual equipment rental comes in.
